With 1 weeks to go, you should already have a builder. If not, brief several builders this week and ask for a modular or semi-custom stand, which can be produced faster.
- Dates
- 27–30 October 2026
- Venue
- Koelnmesse
- City
- Cologne, Germany
- Sector
- Office Furniture
- Organiser
- orgatec.com
- Show page
- Orgatec builders & dates
About Orgatec
Orgatec is a trade show for office and workplace furniture and design, held in Cologne, Germany at Koelnmesse. It takes place every two years. Exhibitors can compare exhibition stand builders who work at the show and request stand proposals with one brief on StandsZone Global.
The 2026 edition runs 27–30 October 2026. Exhibitors who want a stand that stands out in the hall need a builder who knows Koelnmesse, its build-up rules and its delivery schedule. Dates on this page are checked against the organiser’s announcement.
Your stand timeline for Orgatec 2026
These dates are counted back from the opening day, 27 October 2026. Your exhibitor manual has the binding deadlines; use this as your working plan.
- 16 weeks before7 July 2026 · passed
Shortlist builders and send one brief
Share stand size, hall and stand number (if allocated), budget range and what the stand must achieve at Orgatec. Ask three to five builders who work in Cologne to quote on the same brief so the offers are comparable.
- 12 weeks before4 August 2026 · passed
Choose the builder and approve the concept
Compare quotes line by line (see the checklist below), check recent stands the builder has delivered, then sign off the 3D concept, budget and payment schedule.
- 10 weeks before18 August 2026 · passed
Read the exhibitor manual
The organiser’s manual sets the real deadlines for stand plans, rigging, electrics, water and flooring orders, and lists any approved-contractor rules. Send it to your builder as soon as you receive it.
- 8 weeks before1 September 2026 · passed
Submit final drawings for approval
Custom and double-deck stands usually need technical drawings and structural calculations approved by the organiser before build-up. Your builder normally prepares and submits them.
- 6 weeks before15 September 2026 · passed
Send final graphics
Artwork for walls, counters and screens should be final and print-ready, in the sizes your builder specifies. Late changes are the most common cause of extra cost.
- 3 weeks before6 October 2026 · passed
Confirm logistics and staff
Book exhibitor badges, furniture, AV and lead-capture devices, and agree delivery and storage of your products with the builder.
- Before openingBuild-up ends 26 October 2026
Build-up on site
Build-up typically runs one to four days before opening, depending on stand size and the hall schedule in the manual. Plan a final walk-through with the builder the evening before.
- Show days27–30 October 2026
Orgatec is open
Keep the builder’s on-site contact number handy for small repairs during the show.
What works for construction and materials stands
Exhibits are often heavy or large. Confirm floor loading, delivery routes and lifting equipment with the builder before the design is final, and use real material samples visitors can touch.
Choosing a stand type
Shell scheme
The organiser’s basic package of walls, fascia and lighting. The lowest cost and effort; a builder can still add graphics and furniture.
Modular system
Reusable aluminium frames with fabric graphics. Quick to install and good value if you exhibit at several shows a year.
Custom built
Designed and built for your brand and space, usually from timber and mixed materials. The most impact and the most planning time.
Double-deck
A second level for meetings on large island spaces. Needs structural approval and the longest lead time.
What every quote should include
Quotes for the same stand can differ a lot because builders include different things. Ask each builder to price these items separately:
- Design, project management and drawings for organiser approval
- Construction materials and finishes (walls, flooring, counters, storage)
- Graphics production and installation
- Electrics and lighting, and who orders the venue connection
- Furniture, AV and screens (bought or rented)
- Transport, build-up, dismantling and waste removal
- Storage of reusable parts after the show
- Insurance, payment terms and what happens if the design changes
Planning resources
- How to write a stand brief
A copy-and-paste template for your builders.
- Exhibition stand costs
What you pay for and how to compare quotes.
- Choosing a stand builder
Questions to ask and warning signs.
- Stand types compared
Shell scheme, modular, custom or double-deck.
Stand builders in Cologne
All 19 builders in Cologne →Trade fair construction company based in Cologne, Germany.
5.0 Google rating (54 reviews)
Trade fair construction company based in Cologne, Germany.
4.8 Google rating (35 reviews)
Trade fair construction company based in Cologne, Germany.
4.9 Google rating (33 reviews)
Trade fair construction company based in Cologne, Germany.
4.8 Google rating (24 reviews)
Trade fair construction company based in Cologne, Germany.
4.6 Google rating (16 reviews)
Trade fair construction company based in Cologne, Germany.
4.5 Google rating (15 reviews)
Frequently asked questions
When is Orgatec 2026?
Orgatec 2026 runs 27–30 October 2026 at Koelnmesse, Cologne, Germany. Dates are checked against the organiser’s website.
When should I book a stand builder for Orgatec?
About 12–16 weeks before the show, which means by 4 August 2026 at the latest for a custom stand. Modular and shell-scheme stands can be arranged later, but the best builders in Cologne fill up early for major shows.
How many quotes should I get?
Three to five, all based on the same brief, so you can compare like for like. The checklist in this guide lists what each quote should cover.
Do I need a builder based in Cologne?
Not necessarily, but a builder who regularly works at Koelnmesse knows the hall rules, delivery slots and local suppliers, which reduces risk and transport cost.
How do I get quotes through StandsZone Global?
Send one brief for Orgatec with your stand size, budget and dates. It is shared with exhibition stand builders listed on StandsZone Global, and interested builders contact you with questions and proposals. It’s free for exhibitors.
Get stand quotes for Orgatec 2026
Send one brief with your stand size and budget. Builders listed on StandsZone Global contact you with questions and proposals. Free for exhibitors.